Resources / Templates
AI usage guidelines template
Guidelines are shorter than a policy and easier to follow. Use this template as the one-page version your team actually reads.
By Nextward Editorial
When to use AI
- 01First drafts of writing you would have done anyway
- 02Summarising long documents or meetings
- 03Brainstorming ideas and angles
- 04Cleaning up rough notes
- 05Translating between formats, like turning bullet points into prose
When not to use AI
- 01Decisions that affect a customer's outcome without a human review
- 02Anything legally binding without proper review
- 03Inputs containing sensitive personal data
- 04Pretending AI output is your own thinking when someone is paying for your judgement
How to use it well
- 01Give the tool real context, not vague briefs
- 02Read everything before sending or publishing
- 03Edit for your own voice
- 04Save the prompts that work so others can use them
If something goes wrong
Tell [owner] as soon as possible. We treat mistakes as learning, not blame, as long as they are flagged early.