Best AI tools for meetings and notes
Meeting notes tools are one of the few AI products that pay for themselves almost instantly. They record, transcribe and summarise calls so you can stay present and still leave with clear actions.
Fathom
Free for individuals, with a clean summary format and good integrations. A strong starting point for solo operators and small teams.
Fireflies
More features around search, analytics and team workflows. Useful when several people need access to the same call library.
Otter
Strong on live transcription. Useful for meetings where you want a running text view as people speak.
Zoom and Teams built-in
Both now offer AI summaries inside the call. Good enough for many internal meetings, with no extra tool to manage.
How to choose
Try one for two weeks on every call. If it changes how you prepare and follow up, keep it. If you forget it is there, do not pay for it.
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